Executive Administrative Assistant I

Company Name:
TD Bank
About TD Bank, America's Most Convenient Bank
TD Bank, America's Most Convenient Bank, is one of the 10 largest banks in the U.S., providing more than 8 million customers with a full range of retail, small business and commercial banking products and services at approximately 1,300 convenient locations throughout the Northeast, Mid-Atlantic, Metro D.C., the Carolinas and Florida. In addition, TD Bank and its subsidiaries offer customized private banking and wealth management services through TD Wealth , and vehicle financing and dealer commercial services through TD Auto Finance. TD Bank is headquartered in Cherry Hill, N.J. To learn more, visit . Find TD Bank on Facebook at and on Twitter at .
TD Bank, America's Most Convenient Bank, is a member of TD Bank Group and a subsidiary of The Toronto-Dominion Bank of Toronto, Canada, a top 10 financial services company in North America. The Toronto-Dominion Bank trades on the New York and Toronto stock exchanges under the ticker symbol "TD". To learn more, visit .
Job Description
This position provides highly skilled, highly responsible, diversified, confidential, full secretarial and administrative support of an executive nature to a senior executive of a major Company division, performing very complex and technical activities requiring considerable discretion and independent judgment. Works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. Facilitates management details and acts as intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. May supervise various office administrative and support personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.
Job Requirements
Schedules appointments and coordinates arrangements for meetings, conferences and travel. Answers telephone, screens calls, takes messages and receives visitors
Prepares, composes and types letters, memos and other Company correspondence; maintains correspondence file; types confidential information
Organizes mail and other paperwork; determines appropriate recipient; responds independently when appropriate; calls attention to priorities
Establishes and maintains highly confidential files and records
Researches information and prepares data and special reports, providing analysis and summarizing data. Conducts special projects as assigned
Compiles and formats reporting for Board of Directors and subcommittees. Prepares and distributes Board and subcommittee meeting minutes and records
Acts with authority on administrative functions in the absence of supervisor
Provides divisional and departmental administrative coordination. May supervise various office administrative and support personnel, assigning, prioritizing and monitoring work
Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below
3-5 Years of related experience
Exceptional clerical and administrative skills
Knowledge of division organization, terminology and operations
Ability to work independently
Strong organizational skills, with ability to keep others focused, on task and efficient
At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live in and serve, and creating an environment where every employee has the opportunity to reach her/his potential.
If you have a disability that requires an accommodation to complete the application process, please e-mail TD Bank's HR Compliance Department at . Please include your full name, contact information and details about your request within the e-mail.
EOE/Minorities/Females/Veterans/Individuals with Disabilities.
Executive Administrative Assistant I

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