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Executive Administrative Assistant II

Company Name:
TD Bank
Job Description
This position provides highly skilled, highly responsible, diversified, confidential, full secretarial and administrative support of an executive nature to a senior executive of a major Company division, performing very complex and technical activities requiring considerable discretion and independent judgment. The Executive Administrative Assistant works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. The Executive Administrative Assistant facilitates management details and acts as intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. This role may supervise various office administrative and support personnel. The Executive Administrative Assistant coordinates and facilitates high-level executive functions with wide latitude for independent judgment and assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. This position also compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.
Job Requirements
Prepares, edits and types a variety of confidential material, reports, correspondence, and statistical tables. Answers telephone, screens calls, takes messages and receives visitors. Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities. Establishes and maintains highly confidential files and records
Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations, policies, practices and personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Schedules appointments and coordinates arrangements for meetings, conference and travel itineraries
Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed. Requires a high level of tact and discretion due to the frequency of high level internal and external contacts. Requires a thorough understanding of executive''s job and methods of work
Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. May participate in other Board activities such as Board website, or preparation of annual meeting documents
Qualifications
Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below
5-7 Years of related experience
Exceptional clerical and administrative skills
Knowledge of division organization, terminology and operations
Ability to work independently and with a team
Proven organizational skills, with ability to keep others focused, on task and efficient
Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise
Inclusiveness
At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live in and serve, and creating an environment where every employee has the opportunity to reach her/his potential.
If you have a disability that requires an accommodation to complete the application process, please e-mail TD Bank''s HR Compliance Department at . Please include your full name, contact information and details about your request within the e-mail.
EOE/Minorities/Females/Veterans/Individuals with Disabilities.
TD Description
About TD Bank, America''s Most Convenient Bank
TD Bank, America''s Most Convenient Bank, is one of the 10 largest banks in the U.S., providing more than 8 million customers with a full range of retail, small business and commercial banking products and services at approximately 1,300 convenient locations throughout the Northeast, Mid-Atlantic, Metro D.C., the Carolinas and Florida. In addition, TD Bank and its subsidiaries offer customized private banking and wealth management services through TD Wealth , and vehicle financing and dealer commercial services through TD Auto Finance. TD Bank is headquartered in Cherry Hill, N.J. To learn more, visit . Find TD Bank on Facebook at and on Twitter at .
TD Bank, America''s Most Convenient Bank, is a member of TD Bank Group and a subsidiary of The Toronto-Dominion Bank of Toronto, Canada, a top 10 financial services company in North America. The Toronto-Dominion Bank trades on the New York and Toronto stock exchanges under the ticker symbol "TD". To learn more, visit .
Job Status: Full Time
Date Updated: 04-Apr-2014
Job Category: Administrative/Office/Clerical
Auto req ID: 52064BR
Job Title: Executive Administrative Assistant II
Location: Falmouth - Gray Rd

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